Robert Newey & Co

Get in touch today: 020 7407 9434

Privacy Policy of Robert Newey & Co


About us

Robert Newey & Co is an English solicitor's practice carried on by Robert Newey. Our contact details are as follows:

About our website

You can access our Web site home page and browse our site without disclosing your personal data.

Automatic collection of information

We do not automatically log personal data; nor do we link information automatically logged by other means with personal data about specific individuals.

We use Google Analytics to help analyse use of our website. This analytical tool uses "cookies", which are text files placed on your computer, to collect standard internet log information and visitor behaviour information in an anonymous form. The information generated by the cookie about your use of the website (including your IP address) is transmitted to Google and stored by them on servers in the United States. Google will use this information to evaluate your use of the website, to compile reports on website activity for us and to provide other services relating to website activity and Internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf.

Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies on the cookie settings page, or by selecting the appropriate settings on your browser. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

We may also use session ID cookies to make it easier for you to navigate our site. A session ID cookie expires when you close your browser. As already noted, you have the ability to prevent your computer from accepting cookies but, if you do, certain functionality on the website may be impaired.

We do not use cookies to store personal data; nor do we link non-personal information stored in cookies with personal data about specific individuals.

As is true of most Web sites, we gather certain information automatically and store it in log files. This information includes Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data. We use this information, which does not identify individual users, to analyse trends, to administer the site, to track users' movements around the site and to gather demographic information about our user base as a whole. We do not link this automatically collected data to personally identifiable information

Personal data that we collect

We collect information that you supply if you use the enquiry form on the website. We will use this information in order to respond to your enquiry. We will also use the information to help us analyse how the website is used and what interests visitors. In addition we may use the information to keep in contact with you and to inform you of developments in the law or our practice. We would do this by post or email only. If you do not wish us to use your details for this purpose, please let us know by using the contact details shown below.

Confidentiality / Security

Personal data that you send us using the enquiry form on the website is transmitted in encrypted form and is stored in passworded file(s) on our website.

All our employees and data processors, who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our visitors' personal data.

Unless required by law we will not disclose your personal data to any other person without your consent.

More about personal data

Information that we collect about individuals:

  • Contact details
  • Details of matters on which we are working and of people involved in those matters

Where the information comes from:

  • Individuals themselves
  • Our clients and other people involved in matters we are working on
  • "Know your client" searches
  • Company searches
  • The world wide web
  • Social media

We use such information for the following purposes:

  • Client work, including:

o   Acting for our clients,

o   Carrying out conflict of interest checks,

o   Providing costs estimates;

o   General client administration,

o   "Anti-money laundering" checks which are required by law,

o   Due diligence,

o   Making money laundering reports if required,

o   Instructing third parties such as other experts or counsel

  • Financial management, including:

o   Billing clients or former clients,

o   Paying third party bills,

o   Pursuing unpaid costs

  • Handling enquiries by potential clients - NBif an enquiry does not proceed we normally destroy the records after six months.
  • Keeping in touch, including sending out newsletters by email (NB anyone who receives, or may receive, such emails can easily opt out at any time)
  • Analysing client data
  • Satisfying the requirements of our insurers and regulators
  • Managing our relationships with people who work for us, including payroll management

Who we will share information with:

  • Other parties whom it is necessary or reasonable to contact in connection with a particular matter.

We rely on the following lawful bases of data processing:

  • As regards clients, potential clients, former clients and people involved in matters we work on: Our legitimate interests in carrying out the activities described above
  • As regards other people with whom we network: consent (which can be withdrawn at any time)
  • As regards our suppliers and people who work for us: contract and legal obligation. NB employees may be required by the terms of their contracts to supply specified data.

How long we will keep personal data:

Our policy is to keep physical files for seven years. In very rare circumstances, however, HMRC can look back up to 20 years, so as a matter of prudence our policy is to keep electronic records for up to 21 years.

For evidence of identity of clients and others that we are required by law to obtain, we will retain this for at least five years from the end of the matter we are handling for you or from the date at which you cease to be a client of this firm. We may, however, retain this (like other data) for longer, as explained in the previous paragraph.

We may destroy physical files while keeping electronic records.

Under the General Data Protection Regulation ("GDPR") you have rights in relation to your data:

  • A right to be informed (e.g. by this notice) that we are processing your data
  • Right of Access: You have a right to find out from us whether we are processing your information, and if so to obtain specified details from us. We will not charge for supplying the details unless the request is manifestly unfounded or excessive.
  • Right to Rectification: You have a right to require us to remedy inaccuracies, or a lack of completeness, in the data we hold.
  • Right to Erasure: You have a right to request that personal data be erased in certain circumstances including (among others):

o   Where the data is no longer needed for the purpose for which it was obtained,

o   Where we hold the data on the basis of your consent and you withdraw that consent,

o   Where the data was obtained in breach of the General Data Protection Regulation.

In certain circumstances we can refuse a request to erase data.

  • Right to Restrict Processing: In certain circumstances you have a right to block or suppress the processing of your data. This may arise where, for example, the accuracy of the data is in dispute, where there is an objection to the processing, where the processing is unlawful but you do not want erasure or where you no longer require the data but you require us to retain it for the purposes of a legal claim.
  • Right to Data Portability: In certain situations you have a right to obtain and reuse your data for your own purposes across different services.
  • A right to object to our processing your personal data in certain situations, including the following:

o   Where we process personal data on the basis of our legitimate interests, if we received such an objection we would be required to stop processing the data unless we could show compelling legitimate grounds that overrode your interests, rights and freedoms, or the processing was for the establishment, exercise or defence of a legal claim.

o   You have the right to object at any time to the processing of your personal data for direct marketing purposes, and if you do object then that sort of processing must cease.

[For the record, we do not engage in automated decision making.]

Changes to this Privacy Policy

If we make changes to our Privacy Policy, we will update the Policy on this website. You can check our Privacy Policy at this page at any time. It was last updated on 21st August 2018.